Administrative Services Managers

Task by task

Each task this job involves, as listed by O*NET, rated on whether a large language model like GPT-4 could cut the time it takes by at least half at the same quality. Tasks marked Seen in real AI use appeared in conversations with Claude in April–May 2026 (Anthropic Economic Index).

• AI can speed this up on its own: 2 (11%)
• AI can speed this up with extra software: 11 (61%)
• Little or no AI speed-up: 5 (28%)

• Learn to operate new office technologies as they are developed and implemented.AI can speed this up on its own
• Manage paper or electronic filing systems by recording information, updating paperwork, or maintaining documents, such as attendance records or correspondence.AI can speed this up on its own · Seen in real AI use
• Prepare and review operational reports and schedules to ensure accuracy and efficiency.AI can speed this up with extra software · core task · Seen in real AI use
• Set goals and deadlines for the department.AI can speed this up with extra software · core task · Seen in real AI use
• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.AI can speed this up with extra software · core task · Seen in real AI use
• Plan, administer, and control budgets for contracts, equipment, and supplies.AI can speed this up with extra software · supplemental task
• Hire and terminate clerical and administrative personnel.AI can speed this up with extra software · supplemental task
• Direct or coordinate the supportive services department of a business, agency, or organization.AI can speed this up with extra software · supplemental task
• Communicate with and provide guidance for external vendors and service providers to ensure the organization, department, or work unit's business needs are met.AI can speed this up with extra software
• Develop operational standards and procedures for the work unit or department.AI can speed this up with extra software · Seen in real AI use
• Establish work procedures or schedules to organize the daily work of administrative staff.AI can speed this up with extra software
• Oversee payroll functions, such as maintaining timekeeping information and processing and submitting payroll.AI can speed this up with extra software
• Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.AI can speed this up with extra software · Seen in real AI use
• Acquire, distribute and store supplies.Little or no AI speed-up · core task
• Conduct classes to teach procedures to staff.Little or no AI speed-up · core task
• Meet with other departmental leaders to establish organizational goals, strategic plans, and objectives, as well as make decisions about personnel, resources, and space or equipment needs.Little or no AI speed-up · Seen in real AI use
• Represent work unit at meetings or conferences and serve as liaison for requests or complaints.Little or no AI speed-up
• Supervise administrative staff and provide training and orientation to new staff.Little or no AI speed-up