Executive Secretaries and Executive Administrative Assistants

Task by task

Each task this job involves, as listed by O*NET, rated on whether a large language model like GPT-4 could cut the time it takes by at least half at the same quality. Tasks marked Seen in real AI use appeared in conversations with Claude in April–May 2026 (Anthropic Economic Index).

• AI can speed this up on its own: 8 (36%)
• AI can speed this up with extra software: 12 (55%)
• Little or no AI speed-up: 2 (9%)

• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.AI can speed this up on its own · core task · Seen in real AI use
• Prepare responses to correspondence containing routine inquiries.AI can speed this up on its own · core task · Seen in real AI use
• Open, sort, and distribute incoming correspondence, including faxes and email.AI can speed this up on its own · core task · Seen in real AI use
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.AI can speed this up on its own · core task · Seen in real AI use
• Provide clerical support to other departments.AI can speed this up on its own · core task · Seen in real AI use
• Attend meetings to record minutes.AI can speed this up on its own · core task
• Interpret administrative and operating policies and procedures for employees.AI can speed this up on its own · supplemental task · Seen in real AI use
• Compile, transcribe, and distribute minutes of meetings.AI can speed this up on its own · supplemental task · Seen in real AI use
• Manage and maintain executives' schedules.AI can speed this up with extra software · core task · Seen in real AI use
• Make travel arrangements for executives.AI can speed this up with extra software · core task
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.AI can speed this up with extra software · core task
• Answer phone calls and direct calls to appropriate parties or take messages.AI can speed this up with extra software · core task · Seen in real AI use
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.AI can speed this up with extra software · core task
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.AI can speed this up with extra software · core task · Seen in real AI use
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.AI can speed this up with extra software · core task
• File and retrieve corporate documents, records, and reports.AI can speed this up with extra software · core task · Seen in real AI use
• Process payroll information.AI can speed this up with extra software · supplemental task
• Set up and oversee administrative policies and procedures for offices or organizations.AI can speed this up with extra software · supplemental task
• Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.AI can speed this up with extra software · supplemental task
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.AI can speed this up with extra software · supplemental task
• Greet visitors and determine whether they should be given access to specific individuals.Little or no AI speed-up · core task
• Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.Little or no AI speed-up · supplemental task

Questions about executive secretaries and executive administrative assistants and AI